Privacy Statement
At the Teachers' Retirement Allowances Fund (TRAF), we are dedicated to protecting your privacy and safeguarding your personal information.1 As part of our commitment, we have established this privacy policy in accordance with the provisions of The Freedom of Information and Protection of Privacy Act (FIPPA) to govern our actions as they relate to the collection, use and disclosure of your personal information. Please note that this policy is subject to revision by TRAF at any time.
We encourage you to review the elements of our privacy policy. Any concerns that you have regarding your personal information with us may be addressed to our Privacy Officer, who is responsible for monitoring and promoting compliance with our privacy policy.
Protecting the confidentiality of your personal information has always been of fundamental importance to TRAF. This privacy policy confirms our commitment to protect your privacy and safeguard your personal information.
The Elements of Our Privacy Policy
Please note that the elements of our privacy policy are interrelated. As such, they are intended to be read collectively, with each provision being interpreted by reference to the whole of the policy, rather than individually.
1. | Identifying purposes and limiting collection of personal information |
We collect only the personal information that we need to administer the plan, including information required to: |
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2. | Limiting the use, disclosure, and retention of personal information |
We will use or disclose your personal information only for the purposes described to administer the plan and any other proper purposes for which it was collected. |
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3. | Ensuring accuracy of personal information |
We will make every reasonable effort to keep your personal information complete, up to date and accurate. |
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4. | Safeguarding personal information |
We will make every reasonable effort to protect your personal information against various risks such as unauthorized access, use, disclosure or destruction. To this end, we provide our employees with privacy training and require each employee to agree to specific confidentiality provisions. |
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5. | Ensuring individual access to personal information |
Upon written request, we will provide you with access to your personal information, subject to the exceptions noted in our Public Access to Information Policy and in FIPPA. |
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6. | Accountability and openness of polices and practices |
TRAF is responsible for personal information under its control and has established policies and procedures to implement this privacy policy. |
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7. | Policy information requests |
Any questions or requests for information regarding compliance with our privacy policy may be addressed to: |
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8. | Ombudsman |
A fundamental right under FIPPA is the right to make a complaint to the Manitoba Ombudsman about the decisions of public bodies such as TRAF regarding the collection, use or disclosure of personal information under FIPPA. Complaints may be addressed directly to the Provincial Ombudsman's office at the address below: |
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1"Personal information" is defined by The Freedom of Information and Protection of Privacy Act and includes, but is not limited to, an individual's name, address, telephone number, email address, employer, marital status, salary history and years of service. |